Sponsor information

Marketing partners
Dental Tribune International GmbH
Holbeinstr. 29
04229 Leipzig, Germany
Tel.: +49 341 48474 302
Email: info@dental-tribune.com
Website: www.dental-tribune.com

OEMUS MEDIA AG
Holbeinstr. 29
04229 Leipzig, Germany
Email: info@oemus-media.de
Website: www.oemus.com

Contacts

SPONSORSHIPS

Dental Tribune International GmbH
Email: mediasales@dental-tribune.com
Tel.: +49 341 484 74 100

EXHIBITION SCHEDULE

Built in the Golden Twenties in the centre of Berlin and idyllically situated on the Spree river, the Arena Berlin is industrial monument and unique location in one. The 20,000 m² site combines industrial architecture with a modern event location. The area includes six indoor and outdoor locations in an urban setting.

Located in Berlin’s inner-city district Alt-Treptow, the 6,500 m² Arena Halle offers high-quality professional infrastructure. The structure, originally the main bus workshop of the Allgemeine Berliner Omnibus company, was built in 1927 according to the design of architect Franz Ahrens, who held the title of imperial building officer. At the time, it was the largest cantilevered hall in Europe.

The Arena Halle is a combination of 1920s industrial architecture and contemporary event infrastructure, and this gives the heritage-protected venue its distinctive character. It was fully refurbished in 2000 and is now one of Berlin’s most popular event locations.

CATERING & BREAKS

Daily refreshments and lunch will be offered in the catering areas on the exhibition floor.

CLEANING

Standard cleaning of the halls, include municipal/building waste will be done offered, each exhibitor is responsible for removing all waste from within the booth area and exhibition spaces. Any waste, including promotional materials left in the exhibition will be removed at the exhibitor’s expense.

OPTIONAL EQUIPMENT, SERVICES & ON-SITE ASSISTANCE

TBA

SHIPPING

TBA

DELIVERY ADDRESSES:

TBA

USE OF DIGITAL DENTISTRY SHOW MARKETING MATERIAL

Sponsors may use the Digital Dentistry Show logo on their company websites, on common social media platforms and in brochures, mailings, within newsletters or other marketing materials for advertising related to the event only.

We are happy to provide you with our logo. Please contact Susanne Gast at s.gast@dds.berlin.

WI-FI

Wireless internet will be available throughout the event free of charge.

REGISTRATION AND BADGES

Entrance is only permitted with a valid pass. All registered sponsors and booth staff will receive named badges. This badge entitles the sponsor and booth staff to attend the main scientific congress and to receive on-site catering during the official coffee breaks and at the welcome reception.

Complete the staff information form, ensuring correct and current information.
s.gast@dds.berlin

PARKING AND UNLOADING GOODS

TBA

LOGISTICS AND BOOTH REGULATIONS

STAND CONSTRUCTION AND SAFETY REGULATIONS

The booths should have no more than one back wall. No shell scheme booths or solid constructions with two walls or more are allowed.

Sponsors are limited to their allocated booth spaces. No form of advertisement, promotion or furniture is allowed to exceed the sponsor’s space or to be placed in the passageways at any point. Brochures, catalogues or giveaways are to be distributed by the sponsors at their own booths only. Each booth must be self-supporting and may not be attached to the ceiling, floor, railing or columns of the exhibition stand. Using the ceiling, floor, railing and columns as support for the stand is prohibited. Because of fire safety regulations, the construction of stand ceilings is not permitted. Any attaching and leaning of advertising material on walls, columns or other objects of the congress venue is not permitted. The sponsor will be held liable for violating these conditions. Fire detectors, hydrants, telephones, electric distributors, control panels and plugs must remain accessible. The use of open fires, spirits, heating oil or petrol is prohibited at any time. The congress management reserves the right to remove booth stands and equipment that are not in line with the regulations. The sponsor may only use the booth allocated to itself; the complete or partial sublet or transfer of the booth to another company (subtenant) must be approved by the organizer. The organizer reserves the right to terminate a sponsor’s contract without further notice and to remove the booth at the sponsor’s own expense if this regulation is violated. The organizer is authorized to increase the price for the booth or to add a subtenant fee/penalty. The sponsor is liable for all damages and is not entitled to claim for compensation.

IMPORTANT INFORMATION
Ceiling height at exhibition space: TBA
Floor: TBA
Carrying capacity of floor: TBA
Electrification system and voltage: TBA

FREIGHT ELEVATOR
TBA

SECURITY

Escape routes and emergency exits, emergency lighting installations, fire extinguishing systems and fire alarms may not be blocked by standing or hanging objects at any time.

FIRE PROTECTION RULES

All persons present in the building are obliged to act so as not to cause fire, including (without limitation) when using heating, electrical or other devices, in storing and using flammable or fire-prone substances and when using an open fire. All persons shall comply with the operating rules and all other instructions given by the organizer and Arena Berlin. At relevant designated places within the building, all persons shall comply with the fire-protection orders and prohibitions stipulated for the given place. No person may smoke or use open fire within the building except for premises designated for such activities. When leaving the building, every person must leave its workplace or place of its activities, as applicable, in a state preventing the occurrence of a fire. Every person is obliged to comply with orders (whether written or oral) issued by Arena Berlin and/or other responsible person/responsible fire-protection officer in connection with fire protection measures within the building. A person shall notify the Arena Berlin responsible person and/or another responsible persons/responsible fire-protection officer without delay of any and all defects in the Arena Berlin and/or the building affecting fire protection within the Arena Berlin and/or the building.

Persons present in the building may not:

• Consciously and without reason, call a fire-fighting unit and/or misuse any emergency telephone line
• Perform work that could cause a fire unless they have the professional qualification required by the special legal regulations for carrying out such work
• Damage, misuse or otherwise prevent the use of fire extinguishers or other fire-protection devices and fire-safety equipment
• Restrict or prevent the use of designated access areas and/or access roads for fire-fighting equipment and/or escape routes/emergency exits in/from the building
• Conditions for placement of textiles and/or upholstered furniture in the premises of the Arena Berlin

The following rules must be followed if any textiles and/or upholstered furniture are to be placed in the premises of the Arena Berlin by the exhibitors

• Any installed textile curtains or draperies must have flammability indicator higher than 20 seconds pursuant to the relevant technical standards
• Any upholstery materials/upholstered furniture used must meet the requirements set out by the applicable technical standards in terms of flammability.

Specific requirements for sales and exhibition stalls and the associated equipment placed by the client or its contractors in the relevant part of the premises of the Arena Berlin:

• The stalls frames must be DP1 – non-flammable
• The stalls roofs must be permeable for the use of fixed fire-extinguishing equipment and electronic sprinkler system
• The stalls roofs or any presentation tables/walls must not hinder the functioning of sprinklers placed in the ceilings or block inlet of air into the rooms and/or hinder the proper opening of windows
• Any stalls/tables/walls must be located to allow sufficient room for safe evacuation from the Arena Berlin in case of fire and/or other extraordinary events

LOGISTICS AND BOOTH REGULATIONS

• The following items must not be sold and/or exhibited at any sales and/or exhibition stalls: flammable liquids, fireworks, corrosive or highly oxidizing substances, explosives
• All interior equipment (including decorations, advertisement boards, etc.) must comply with the requirements of reduced flammability pursuant to the applicable technical standards
• Any other items intended for interior and made of wood, composite wood, plastic, paper, cardboard or tar paper are considered suitable if falling in fire reaction classes A1 to D
• Any interior equipment/items containing any products falling in fire reaction classes B to D must be treated with flammability-reduction agents

BOOTH INSPECTION

If the exhibitor fails to respect the fire and safety rules, the fire and safety technician may decide to close the booth. In that case, Arena Berlin refuses to bear any liability for the exhibitor’s potential losses.

CONDITIONS

Fire prevention devices and A/C sensors may not be covered. For atypical booths, technical drawings describing the structure and materials used must be submitted to Arena Berlin, potentially with a statement from a structural engineer. For exhibition booths and exhibits that include their own wiring, a valid inspection report will be required before connecting to the Arena Berlin power distribution network. The maximum permitted floor load in the Arena Berlin premises is […]. Transport of material into the exhibition space is only permitted using silicone-pallet carts operated by authorized Cubex employees. The use of own forklifts in the exhibition space inside the building is not permitted. Drilling, screwing or nailing into walls, ceilings or columns in the exhibition space is not permitted. Work causing small flammable waste (shavings, sawdust, etc.) may be permitted by the fire and safety technician given that machines and tools used to meet the necessary safety regulations. Making any structural modifications to the space without the prior consent of Arena Berlin is not permitted. All rented equipment and spaces, including floors, columns, walls, etc. must be returned in the original undamaged condition following the event. In the case of any damage to property, the damages shall be charged to the exhibitor.

DISMANTLING

The sponsor shall fully vacate its allocated booth space at the end of the event, returning it in its original condition. Any alterations or damages to the property that the sponsor is unable to restore or remedy shall be reported to the Arena Berlin. The Arena Berlin is entitled to demand deposit of collateral for the restoration of the alteration or the repair of the damage. Dismantling may only be executed within the designated areas and times.

LIABILITY AND INSURANCE

Equipment and all related display materials installed by the sponsor are not insured by the organizer. The organizer will under no circumstances be held liable for any loss, theft, damage or destruction caused to equipment, goods or property belonging to the sponsor and/or booth staff.

The sponsor undertakes to subscribe to a third-party liability insurance policy covering any damages caused to third parties on account of its own liability (including that of its employees, contributors and casual employees of any kind). The organizer is deemed not to be liable, in particular concerning any theft, loss or damages whatsoever of the aforementioned material.

The sponsor agrees to be responsible for its property and staff, as well as for the property and staff of its employees and agents, and for any third party who may visit the sponsor’s booth space through full and comprehensive insurance. The sponsor agrees to hold the organizer blameless for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy.

The sponsor must take out civil liability insurance and loss coverage for the goods belonging to the sponsor or conferred upon the sponsor. The loss insurance should include a renunciation of any legal action against the organizer and its insurers.

The supervision and surveillance of the booth and all personal items is the sponsor’s responsibility at all times, including during setup, exhibition hours and dismantling.

The sponsor must also ensure to lock away valuable and portable goods outside of the exhibition hours.

The sponsor indemnifies the organizer against all event-related claims on matters out of the control of both the organizer and the Cubex Centre Prague.

STORAGE REGULATIONS AND LIABILITY

The organizer and the Arena Berlin are not liable for the completeness and condition of deliveries and temporarily stored goods. This also applies to possible damages resulting from storage at the Arena Berlin, as long as these damages did not result from intent or negligence on behalf of the Arena Berlin. It is the duty of the sponsor to inspect all deliveries for completeness and condition. If any unmarked goods remain at the Arena Berlin after the end of the event, the Arena Berlin reserves the right to either store these goods or to dispose of them at the owner’s expense.

INTELLECTUAL PROPERTY

The sponsor must ensure the intellectual protection of materials, products and services it exhibits (patents, brands, models, etc.) on its own behalf. These measures shall be taken before the presentation of the aforementioned items, as the organizer shall not accept any liability in this regard, in particular in case of litigation involving another sponsor or visitor.

DOCUMENTATION AND REFERENCE

The sponsor acknowledges that the organizer and authorized third parties may record or film, photograph, or make visual or sound recordings (including of the sponsor, without limitations) of the whole or any part of the congress.

The sponsor consents to the use of its image and voice in live or recorded digital or video broadcast or other display or transmission of the aforementioned media for any sort of advertising or documentation purpose.

DOMICILIARY RIGHT

While the event is taking place, all involved parties on-site shall be subject to the domiciliary right of the Arena Berlin throughout its premises. All directions given by the Arena Berlin representatives must be complied with.

DATA PROTECTION AND CONFIDENTIALITY

The collection, storage and processing of personal data is unavoidable for the registration and organization purposes of the congress. The sponsor’s data will only be forwarded to third parties that are directly involved in the event procedures and if the organizational agenda requires it (i.e., organizer and directly linked service providers, congress venue, general installer and booth builder for the exhibition).

The sponsor consents to the registration, storage and processing of its data for the organization and handling of the event in accordance with the above requirements.

During the entire duration of the Digital Dentistry Show as well as after the event, the sponsor agrees to maintain strict confidentiality and secrecy toward third parties regarding all procedures, data and agreements. Each party will ensure that all personnel and agents entrusted with tasks and duties, including all procedures in connection with this cooperation, are aware of and adhere to this commitment.

COLLATERAL AGREEMENTS

Collateral agreements to the contract or these regulations are only effective if confirmed by the organizer in written form.